2. Submit a Club Activation Form & Club Director Code of Conduct.
Access ERVA REQUIRED club management systems
Add ERVA Office to your SportsEngine HQ account so the Region Office may assist with training, troubleshooting etc.
2. Register/renew your USAV Requirements to be a Club Director, additional requirements may apply to be a coach on top of the requirements listed below.
IMPORTANT: REGISTER ON OR AFTER AUGUST 2, 2023 FOR 2023-2024 SEASON MEMBERSHIP
ALL requirements will be listed in your SportsEngine account upon registration based on your role. Complete ALL the requirements listed in your account to be eligible for your role.
If you want to purchase background screening codes for your club staff use the link below. USAV will email discounts codes within 24 hours (business days only).
3. Submit Tryout Form
4. Submit Tournament Request Form, if you are interested in hosting an event during the Junior Club season.
Junior Boys & Youth 11 and under events can be submitted at ANY TIME. First come, first serve.
5. View the Junior Tournament Calendar to plan which events you will sign up for on Tournament Sign Up day. * subject to change, check often*
Approved events will be listed on the ERVA website & AES once event directors submit their sanction forms.
6. Submit Team Registration Form & Pay Fees- Available October 1, 2023
7. Submit Ref/Score Request Form
For clubs wanting to host an in person ref/score clinic
8. Rule Book Request
Once you activate your club using the form above within 24-48 hours your club will be approved and given access to the USA Volleyball portion of the SE HQ.
You will use your SE login to access the club HQ by clicking on MY ORGANIZATIONS once logged in.
Clubs do not need to purchase the Premium SportsEngine HQ. All clubs receive access to the free HQ version and that will be enough to manage your club. The premium version does have more features, but is not required to be purchased.
Once you claim your SportsEngine HQ, you’ll have access to step by step articles and videos on the functionality of this new system. As we move through the season training material will be provided to help guide you through the current point in the season.
If you would like to view training material ahead of time you will need to login to your SportsEngine account in order to view articles and videos. Use the link provided below to access the training materials.
These documents are intended to walk club directors through the basics of getting started in the Member Management System and completing important tasks in the system.
MUST have Official Roster PRINTED to turn in at EVERY tournament. NO EXCEPTIONS.
ERVA uses AES for event management & tournament registration for any of the club hosted or ERVA hosted events. You will need access to this system to sign up for events on ERVA Tournament sign up day.
Other events outside of ERVA may use different tournament management software, make sure you check with the tournament website to see how you register for their specific event.
The USAV MMS is integrated with AES, our tournament management system. You will use your SportsEngine login to also access the AES system.
NOTE: A team can only be removed or edited if it has not been registered to an event for the current season.
What is 'Rank'?
If you have more than one team in a given age division, then rank equals the strength of the team within that division for your club. For example, if you have two 16 & Under teams, Rank "1" would be the better team within that age division. If you have only one team in a given age division the rank is ALWAYS "1".
Located under Club Info.
SportsEngine Integration. Connect your HQ to pull in eligible members and pair team rosters.
USAV Import. You will need to use the Add Governing Season Integration in addition to the SportsEngine Integration.
Pair Teams. Go to your team list to select eligible teams from your HQ after integration.
Tournament Sign-Up Day is in December each season, check the ERVA Calendar for exact date. This is when you will register your teams to participate in any Sanctioned Tournaments during the 2 season.
You will use your SportsEngine account login to access/create an AES account. Prior to Tournament Sign-Up Day, you will need to register with Advanced Event Systems (AES).
As a Region of USA Volleyball, ERVA is able to extend member benefits to our Member Clubs.
ERVA offers event sanctioning for Junior programming such as practices, camps/clinics, leagues, tournaments and MORE!
Here's a few:
Visit out Event Sanctioning & USAV Insurance Coverage page to LEARN MORE!
Baden Division Manager
Transgender athletes must request permission to participate by submitting a request to the chair of the Gender Commission (GC). Requests should be sent to firstname.lastname@example.org.
The vast majority of athletes are expected to compete as a member of the gender assigned at the time of birth on their birth certificate. The goal of these USA Volleyball (USAV) Gender Competition Guidelines is to permit athletes to compete in the gender with which they identify, while maintaining competitive equity.
The athlete’s gender selection is made at the time of USAV membership purchase, and it is captured in the member’s Profile as well as in the USAV Verified/Membership information section. The available gender options are male, female, and non-binary.
While the athlete/USAV member can change their Profile gender at any time, only USAV and Region administrators can change the USAV Verified/Membership gender. The USAV Verified/Membership gender is considered the competition gender, although it does not mean that the athlete’s/USAV member’s gender has officially been verified.
To view full policy on the USAVolleyball website, please us the link below.
*PLEASE NOTE THE FOLLOWING APPLIES TO THE ERVA WAIVERS*
The Evergreen Region Executive Board has the ability to grant waivers for players who need to play in a younger age group or on a girls team for developmental purposes, or who because of their geographical location have limited opportunities to participate. WAIVERS WILL BE GRANTED ON A LIMITED BASIS BY THE ERVA EXECUTIVE BOARD.
Waivers are only valid within the Evergreen Region. Teams with an age waivered player who travels outside the Region must notify the tournament director and seek approval for the player to participate.
WAIVER APPLICATIONS DUE Dates & Board Review Dates:
Waiver Application Process
If granted, the applicant's club coach MUST have a copy of the approved waiver with them at all times when competing in ERVA sanctioned tournaments.
* Waivers are NOT guaranteed to be approved, please make sure there is a back up plan for the player in case the waiver is not approved*
This presentation, built through collaboration with the USAV Officials Commission and regional leadership, provides the most current information and examples of pitfalls to avoid. It will assist teams and vendors design uniforms that are legal for USAV play and we strongly urge all clubs and teams to review this short presentation before purchasing uniforms! A wise investment of 10 minutes.
The Rules Advisory Commission and Regions have developed a plan to help teams ensure they have legal uniforms for the 2018-2019 season. Teams may use this website to have uniforms reviewed prior to ordering if they are unsure of the uniform design, number contrast, or Libero uniform contrast. This process will assist officials, clubs, players, and fans online and in the gyms identify players on the court.
If a team has a question on a current uniform, they can seek assistance from the USAV Rules Interpreter. If a uniform is not compliant, USAV will work with the teams to find a solution that will be in effect for all Bid, Qualifier, and National Events. Regions may make their own decisions for in-region events. Please help us help you avoid any issues with your uniforms this season!
Develop a Club Handbook that reflects your vision and policies. Each ERVA club is required to have a club handbook.
Step-by-step through the process and procedures of starting a Junior Volleyball Club with the Evergreen Region of USA Volleyball.