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Hosting a Junior Club Tournament

2022-23 Tournament Sign Up Day

Junior clubs will sign up for ERVA club hosted and region hosted events for the 2023 season.

All registration will be done on AES (

Events will open at a specific time for each age division as listed below.  All times are PST

  • U12 | 8:00am
  • U14 | 9:00am
  • U16 | 10:00am
  • U18 | 11:00am

Written instructions for managing tournament sign up day in AES, draft emails to use during sign up day etc.

Tournament Director Event Management Duties


ERVA Junior Event Calendar

Season club hosted and region hosted events, meetings and important dates for Junior Club Teams. * Subject to change and information added frequently, check back often for updates*

Google Sheet calendar of approved tournaments. Events will be listed on ERVA calendar on website, AES and Arbiter once tournament sanction form and fees have been submitted.

Submit this form to request an indoor junior tournament for the club season tournament calendar. Contact Region Office to inquire about submission dates.

Submit this form once your Tournament Request for an indoor junior tournament for the club season has been approved.

You must submit the Tournament Sanction Form &  Sanction Fees for your tournament to be listed on the ERVA event calendar and AES.

Submit this form after your event

Tournament Director Resources


Below are resources for seeding your tournament, formats and additional documents needed to successfully run your tournament.


Tournament Seeding Tutorial

Video with a step by step process on how to seed your tournaments

Seeding Guides

Use these seeding guides to help seed teams into your events.

Tournament Formats

Access to Excel workbooks for tournaments with 6-32 teams. Tournament directors may use these formats to add in their teams & seed their event.

Workbook contains pools, brackets, play schedules, printable pool sheets etc.

If you wish to incorporate crossover matches into your tournament the you will need to modify the brackets & schedule on your event workbook.

Contains all information necesasry to host an ERVA/USAV sanctioned event.

Information regarding Day Official tournament assignments & fees.

Instructions on how to access your Arbiter account to see Day Official assignment & fees for tournament.

Print and post at all tournament sites. 

Incident Report Form

Email Region Office to Request Form

To be completed by Tournament Director in the case of an injury or property damage at a sanctioned event. Form must be submitted to Region Office within 90 days of occurrence.

Tournament Directors must supply to teams at tournaments

Tournament Directors must supply to teams at tournament

Non-Deciding Set & Deciding Set Scoresheets. Tournament Directors must supply to teams at tournament

3, 4, & 5 Team Pool Sheets.
Print, laminate, and reuse these ERVA pool sheets!

Printable USA Volleyball Court Numbers (8.5 x 11 or 11 x 17 )

Programmed pool sheets automatically track match & set percentage along with point differential when match results are entered.

Example Tournament Packet which provides venue info, pools, play schedule, & brackets to send to teams.

Example of some topics to cover during the coaches meeting prior to the tournament beginning