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Hosting a Junior Club Tournament

2022-2023 Tournament Directors Meeting Information

Tournament & Club Director Meetings

  • MANDANTORY attendance by at least 1 club representative | In person, October 2, 2022 in Spokane, WA | Location: Centerplace Event Center | 2426 N Discovery Place | Spokane Valley, WA 99216
    • Tournament Director's | 9:00am-10:00am
    • MAIN Club Director's Meeting | 10:00am-3:00pm
    • Awards Luncheon | 12:00pm-1:00pm | Provided by ERVA
    • NEW Club Director's Meeting  | 3:00pm-4:00pm
      • Tutorials on admin systems, Q & A etc. 
      • Returning Club Director's are welcome to attend
    • Boys Breakout Work Session | 3:00pm-4:00pm
      • If you are planning on having a boys team this session will work through in-Region event scheduling, out of region events, best practices, etc. 


2021-2022 Tournament Director Meeting Recording

Meeting Power Point 

ERVA Junior Event Calendar

Season club hosted and region hosted events, meetings and important dates for Junior Club Teams. * Subject to change and information added frequently, check back often for updates*

Submit this form to request an indoor junior tournament for the club season tournament calendar. Contact Region Office to inquire about submission dates.

Submit this form once your Tournament Request for an indoor junior tournament for the club season has been approved.

You must submit the Tournament Sanction Form &  Sanction Fees for your tournament to be listed on the ERVA event calendar and AES.

Tournament Director Resources


Below are resources for seeding your tournament, formats and additional documents needed to successfully run your tournament.


Tournament Seeding Tutorial

Video with a step by step process on how to seed your tournaments

Seeding Guides

Use these seeding guides to help seed teams into your events.

Tournament Formats

Access to Excel workbooks for tournaments with 6-32 teams. Tournament directors may use these formats to add in their teams & seed their event.

Workbook contains pools, brackets, play schedules, printable pool sheets etc.

If you wish to incorporate crossover matches into your tournament the you will need to modify the brackets & schedule on your event workbook.

Contains all information necesasry to host an ERVA/USAV sanctioned event.

Information regarding Day Official tournament assignments & fees.

Instructions on how to access your Arbiter account to see Day Official assignment & fees for tournament.

Print and post at all tournament sites. 

Incident Report Form

Email Region Office to Request Form

To be completed by Tournament Director in the case of an injury or property damage at a sanctioned event. Form must be submitted to Region Office within 90 days of occurrence.

Tournament Directors must supply to teams at tournaments

Tournament Directors must supply to teams at tournament

Non-Deciding Set & Deciding Set Scoresheets. Tournament Directors must supply to teams at tournament

3, 4, & 5 Team Pool Sheets.
Print, laminate, and reuse these ERVA pool sheets!

Printable USA Volleyball Court Numbers (8.5 x 11 or 11 x 17 )

Programmed pool sheets automatically track match & set percentage along with point differential when match results are entered.

Example Tournament Packet which provides venue info, pools, play schedule, & brackets to send to teams.

Example of some topics to cover during the coaches meeting prior to the tournament beginning