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Hosting a Junior Club Tournament

2025-26 Tournament Sign Up Day

Junior clubs will sign up for ERVA club hosted and region hosted events for the 2026 season on December 13, 2025.

 

All registration will be done on AES (www.advancedeventsystems.com)

Events will open at a specific time for each age division as listed below.  All times are PST

  • U12 | 8:00am
  • U14 | 9:00am
  • U16 | 10:00am
  • U18 | 11:00am

Written instructions for managing tournament sign up day in AES, draft emails to use during sign up day etc. linked below.

 

Junior Event Calendar
 

Google Sheet calendar of approved tournaments. Events will be listed on ERVA calendar on website, AES and Arbiter once tournament sanction form and fees have been submitted.

 

ERVA Junior Event Calendar

Season club hosted and region hosted events, meetings and important dates for Junior Club Teams. * Subject to change and information added frequently, check back often for updates*

ERVA Tournament Procedures Handbook
 

Review all information required to host an ERVA/USAV sanctioned event.

 

Junior Girls Tournament Request Form
 

Submit this form to request an indoor junior tournament for the club season tournament calendar. Contact Region Office to inquire about submission dates.

 

Junior Girls Tournament Sanction Form
 

Submit this form once your Tournament Request for an indoor junior girls tournament for the club season has been approved.

 

You must submit the Tournament Sanction Form &  Sanction Fees for your tournament to be listed on the ERVA event calendar and AES.

 

Tournament Director Event Resources
 
  • Tutorials
    • AES, Arbiter, Seeding Tournament & more
  • Event Resources
    • Emergency Action Plan Template
    • Tournament Information Packet Template
    • Coaches Meeting Outline
    • Scoresheets, Lineup Sheets, Libero Tracking
    • Court Numbers
    • Scoring Tips
  • Event Policy Signage
    • Spectator Code of Conduct
    • Purple Card Policy
    • SafeSport/MAAP

 

Tournament Director Sign Up Day Duties

 

How to manage your teams in the event management system on sign up day. 

 

Tournament Seeding Tutorial

 

Video with a step by step process on how to seed your tournaments

 

Seeding Guides
 

Use these seeding guides to help seed teams into your events.

 

Tournament Formats
 

Access to Excel workbooks for tournaments with 6-32 teams. Tournament directors may use these formats to add in their teams & seed their event.

 

Workbook contains pools, brackets, play schedules, printable pool sheets etc.