Tournament Directors

Tournament Directors play a major role in running events and helping grow the game in the Evergreen Region. This is where you will find resources, procedures, and policies for hosting an ERVA/USAV sanctioned event. 


Junior Tournament Requests

Returning Tournament Directors

Tournament Request Form

Submit this form by Friday, September 14th, 2018. 

New Tournament Directors

Tournament Request Form

Form can be submitted beginning Monday, September 17th, 2018. 

Approved Tournaments

Tournament Sanction Form

If your tournament is approved, you must submit the Tournament Sanction Form and Fees by Monday, November 12th, 2018.


Anyone interested in hosting a tournament in the 2018-2019 season must attend the Tournament Director's Meeting at the Club Director's Summit on the weekend of October 7th, 2018 in Spokane, WA. 


Tournament Sign-Up Day

Saturday, December 15th, 2018

U12 - 8:00am-9:00am
U14 - 9:00am-10:00am
U16 - 10:00am-11:00am
U18 - 11:00am-12:00pm


AES Tournament Director Procedures



Tournament Director Resources

Forms & Documents

Tournament Procedures Handbook
Contains all information necesasry to host an ERVA/USAV sanctioned event.
Arbiter Tutorial
Instructions on how to access your Arbiter account to see Day Official assignment & fees for tournament.
Day Official Requirements
Information regarding Day Official tournament assignments & fees.
Spectator Code of Conduct
Print and post at all tournament sites. 
Incident Report Form
To be completed by Tournament Director in the case of an injury or property damage at a sanctioned event. Form must be submitted to Region Office within 90 days of occurrence.
Tournament Feedback Form - Tournament Directors
To be completed by Tournament Director as a self-evaluation tool and/or to document any other notables (informatio on teams/day officials/coaches/facilities/etc.)
Tournament Feedback Form - Participants
This form is to be filled out by Tournament Directors as a self-evaluation tool, as well as a tool to document anything else deemed notable (information about teams/day officials/coaches/facilities, etc.) 
Line-Up Sheet
Tournament Directors must supply to teams at tournaments
Libero Tracking Sheet
Tournament Directors must supply to teams at tournament
Non-Deciding Set & Deciding Set Scoresheets. Tournament Directors must supply to teams at tournament
Blank Pool Sheets
3, 4, & 5 Team Pool Sheets.
Print, laminate, and reuse these ERVA pool sheets!
Court Numbers
Printable USA Volleyball Court Numbers (8.5 x 11 or 11 x 17 )
Programmed Pool Sheets
Programmed pool sheets automatically track match & set percentage along with point differential when match results are entered.
3, 4 & 5 team pools available.
3 Team Pool Crossover Match Options
4 Options Tournament Directors may choose from for even number 3 Team Pools. (i.e., 2-3 team pools, 4-3 team pools etc.)

If you wish to incorporate crossover matches into your tournament the REGION OFFICE MUST be notified prior to your tournament to FORMAT appropriately.
Tournament Handbook Formats
ShareFile link to Blank Tournament Formats workbooks for reference. You may print blank brackets, play schedules etc. & laminate for resuse.



Best Practices

Tournament Information Packet Example
Example Tournament Packet which provides venue info, pools, play schedule, & brackets to send to teams.
Coaches Meeting Information 
Example of some topics to cover during the coaches meeting prior to the tournament beginning