Tryout Information

 

Tryout Dates

U12-U14: Begin Saturday, November 4th, 2017          

U15-U18: Begin Sunday, November 12th, 2017 

 

 

Commitment Dates

Incumbent Commit Dates

An incumbent is a player who played for a club (not a coach) during last year's regular season (does not include post-season or outdoor).

U12-U14: Eligible to sign on November 4th, 2017 OR anytime thereafter    

U15-U18: Eligible to sign on November 12th, 2017 OR anytime thereafter     

Further information regarding Incumbents:

  • You do not HAVE to sign incumbents on the commit date—it is up to you if you want all players to go through tryouts. In the same respect, incumbents also do not HAVE to commit on those dates and can tryout for other teams during the tryout period. 
  • Incumbents may sign a Letter of Intent to play with the same club on or after the incumbent signing date-- non-incumbents cannot sign a letter of intent to play until the non-incumbent signing date.
  • If you are a new club, you have NO incumbents and must wait until the Region commit date.  Incumbents are connected with a CLUB, not a COACH.  
 

Non - Incumbent Commit Dates

U12-U14

  • 1st Commit date: November 8th from 9:00 pm - Midnight
  • 2nd Commit date: November 12th  at 6:00 pm and anytime thereafter
  • Letters of Intent received on November 9th - November 12th (prior to 6pm) are NOT VALID. The two dates and times listed are when the LOI become VALID and BINDING.

U15-U18

  • 1st Commit date: November 15th after 9:00 pm
  • 2nd Commit date: November 19th  after 6:00 pm
  • Letters of Intent received on November 16th - November 19th (prior to 6pm) are NOT VALID. The two dates and times listed are when the LOI become VALID and BINDING.

 

 

Forms & Documents

Tryouts can be helpful in creating or filling teams each year, though they are NOT required. See our Tryout Guide for information on Club Director responsibilities and Region rules.

Tryout Request Form
If you do choose to host tryouts, you must submit this form to the Region Office for approval of dates/times.
CURRENT Member Tryout Form w/ Concussion

Concussion form MUST be filled out by EVERY player at tryouts and kept on file with the club. 

Non-Registered Tryout Form w/Concussion
Concussion form MUST be filled out by EVERY player at tryouts and kept on file with the club.
Membership form MUST be filled out by ANY player who did NOT pre-register on Webpoint.
Tryout Reporting Form
Form to be included when mailing any tryout membership forms into the Region Office. These are mailed AFTER your tryouts are finished.

 

 

Contact Rules

The Evergreen Region has policies regarding when and how clubs can contact junior players and their families. These rules are designed to protect the interests of the player and/or family while allowing them to seek necessary information from clubs.

This page will provide a general outline, but there is fully comprehensive list of rules and regulations on our 2017-2018 Tryout Information Sheet.

 

Prior to Tryouts

Informational communication is the ONLY contact allowed prior to tryouts (i.e. tryout date/location, club fees, who the coaches are, who the Club Director is, how many practices, how much travel, etc.)  DO NOT ask for commitments or imply commitments with your communication or activities prior to tryouts. Any reported violations may result in suspension or fines to the offending party.

The Evergreen Region supports high school athletes and coaches during their sanctioned season and strongly discourages any conduct that would cause distraction to an athlete during their high school season.

 

During and Following Tryouts

The Evergreen Region has a policy regarding when and how clubs can contact junior players and their families. These rules are designed to protect the interests of the player and/or family regarding club contact, and allow players and families to seek information they want from clubs.

  • A club program who has given an offer to a plyer may make 2 club initiated follow-up contacts with that player between the time of the offer and the subsequent commitment date. A club-initiated contact shall be defined as all forms of communication (i.e.,phone call, text, email, phone apps, etc.) coming from a club director, coach, club-representing parent and/or player, board member, etc.

  • A player may initiate contact with a team/club representative as often as needed to answer questions.

  • Please note the difference between “offering a position” vs. “demanding a verbal commitment.”  A club may not ask for a commitment at the tryout before the commitment day.

  • Once a player has signed a Letter of Intent for a team during the ERVA sanctioned season, club affiliates from other ERVA clubs shall not contact that player or their family for reasons of recruitment to their club or team.

Club-initiated violations are subject to a minimum $100 fine to the club and possible suspension. 

If you are a parent and feel that a club is voilating any of these rules, please complete an ERVA Reporting Form and submit it to office@evergreenregion.org. 

 

 

View our Family Resources page for additional tips on researching and selecting a club!